# Mudkhil (مُدْخِل) - Complete Guide: Project-First Expense & Invoice Workspace

> Mudkhil is a Saudi, project-first expense and invoice workspace that replaces Excel and keeps every invoice attached, searchable, and ready for approval or audit.

## Product Overview

Mudkhil (مُدْخِل) is a Progressive Web App (PWA) for managing project expenses and invoices. Users create projects, record expenses in structured sheets, attach invoices to each expense row, verify ZATCA QR codes, and generate approval-ready PDF reports — all from one workspace.

### Who is Mudkhil for?
- Construction and real estate companies
- Project-based businesses in Saudi Arabia
- Engineering firms and contractors
- Finance teams and project managers
- Small and medium businesses (SMBs) tracking project spending

### What problem does Mudkhil solve?
Teams tracking project expenses in Excel face scattered files, lost invoices, tedious report formatting, and no visibility on where the budget went. Mudkhil replaces that workflow with structured project sheets, attached invoices, and one-click reports.

### How is Mudkhil different from other tools?

**vs Accounting Software**: Accounting platforms focus on ledgers, journals, and balance sheets. Mudkhil focuses on day-to-day project expense tracking and invoice evidence — it's a project tool, not an accounting suite.

**vs Receipt/Expense Scanners**: Receipt tools scan and store images. Mudkhil attaches each invoice to a specific expense row inside a project sheet, creating a structured, reportable record.

**vs Spend Management Platforms**: Spend management tools focus on cards, controls, and finance operations. Mudkhil focuses on project-level expense sheets, invoice storage, and approval-ready documentation.

**vs Excel**: Mudkhil provides structured tables per project, invoice attachment per row, automatic QR verification, one-click report generation, better filtering, and cloud archive — all things Excel cannot do natively.

## Detailed Features

### 1. Project-Based Expense Sheets
- Create a project and get a ready-made expense table
- Each expense row can have an attached invoice image
- Custom categories per project
- Budget tracking with limits and alerts
- Company branding (logo, name) per project

### 2. AI Invoice Scanning
- Snap a photo of any Arabic or English invoice
- AI extracts: supplier name, total amount, VAT amount, invoice date, invoice number, supplier tax ID
- Supports printed and handwritten invoices
- Processing time: ~3 seconds per invoice
- Bulk scanning mode for batch processing

### 3. ZATCA QR Code Verification
- 4-tier QR scanning engine for ZATCA e-invoices
- Decodes Base64 TLV data from ZATCA QR codes
- Extracts seller name, VAT number, timestamp, total, and VAT amount
- Phase 2 workflow support

### 4. Cloud Invoice Archive
- All invoices stored securely in cloud storage
- Searchable and filterable by project, date, supplier, category
- Archive retention varies by plan (6 months to 7 years)
- Ready for audit and compliance review

### 5. Approval-Ready PDF Reports
- One-click generation of professional expense reports
- Includes all expenses with attached invoice thumbnails
- Signature fields for Manager, Finance, and Auditor
- Company logo and branding
- Export to Excel (.xlsx), CSV, or PDF

### 6. Custody Management (إدارة العهد)
- Create shareable upload links for employees
- Employees upload petty cash receipts via link (no account needed)
- Manager reviews and approves/rejects submissions
- Complete audit trail for petty cash management

### 7. AI Financial Chatbot
- Ask questions about expenses in natural language
- Supports Arabic and English queries
- Spending trends and alerts

### 8. Team Management
- Invite team members via email
- Role-based access: Project Manager, Invoice Reviewer
- Collaborative review workflow

## Free Tools (No Account Required)

### VAT Calculator (حاسبة ضريبة القيمة المضافة)
- URL: https://mudkhil.com/tools/vat-calculator
- Calculate 15% Saudi VAT instantly
- Add or remove VAT from any amount

### Asset Depreciation Calculator (حاسبة إهلاك الأصول)
- URL: https://mudkhil.com/tools/depreciation-calculator
- Straight-line depreciation schedules
- Full depreciation table with book value per year

### Petty Cash Report Generator (مولد تقارير العهد)
- URL: https://mudkhil.com/tools/uhda-generator
- Professional petty cash expense reports
- Auto-calculate VAT, download CSV

## Use Cases

### Construction Company
A construction company receives 50+ invoices weekly. Site managers photograph each invoice on-site, AI extracts data in 3 seconds, invoices are organized by project, and monthly approval reports are generated for management.

### Freelance Consultant
A freelancer tracks business expenses for VAT filing. Snaps photos of receipts, Mudkhil calculates VAT automatically, quarterly reports exported for filing, all invoices stored in cloud.

### Petty Cash Management
An office manager distributes petty cash to 10 employees. Creates custody links for each, employees upload receipts via shared links, manager reviews in queue, professional petty cash report generated.

## Pricing Plans

### Free (مجاناً للأبد)
- 25 invoice scans/month
- 3 projects
- AI data extraction
- ZATCA QR verification
- Basic export (Excel, CSV)
- 6-month archive retention
- Forever free, no credit card

### Pro (الاحترافية) — 39 SAR/month
- 200 invoice scans/month
- 15 projects
- Everything in Free
- AI Financial Chatbot (50 messages/month)
- Custody links (3)
- Priority processing
- 2-year archive retention

### Business (الأعمال) — 79 SAR/month
- Unlimited invoice scans
- Unlimited projects
- Everything in Pro
- Team management (5 members)
- Unlimited custody links
- AI Chat (200 messages/month)
- Approval workflow
- 7-year archive retention
- Priority support

## Technical Specifications

- Platform: Progressive Web App (PWA) — works on all devices
- Languages: Arabic (RTL) and English
- Data Storage: Encrypted cloud storage
- Authentication: Email/password with OTP verification
- Compliance: ZATCA e-invoice standards
- Export Formats: Excel (.xlsx), CSV, PDF

## Company Information

- Name: Mudkhil (مُدْخِل)
- Website: https://mudkhil.com
- Email: mudkhil0@gmail.com
- X (Twitter): https://x.com/MUDKHIL
- Founded: 2024
- Location: Saudi Arabia
- Languages: Arabic, English

## Legal

- Privacy Policy: https://mudkhil.com/privacy
- Terms of Service: https://mudkhil.com/terms
- Refund Policy: https://mudkhil.com/refund
- Contact: https://mudkhil.com/contact